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Minutes for 16/11/09

November 19th, 2009

Present: Co-Chair (both), General Member (both), Events (P.S), Post-Grad rep (both), Library and Safe Space coordinator (both), Trans rep, Bi rep, Union council (Women’s place), Disabled rep, Secretary, Pubicity officer.

GENERAL BUSINESS:
- Edd to contact committee as soon as possible regarding minutes and winter ball tickets on website :)

- Consensus reaches on having a Gay and Lesbian drop in at the Peer Support Campus.

- In our aim to forge better relations with International Students, Robin, Mark, Eyo, Sam (and anyone else interested), to construct template (& friendly) email to send to International Societies.
- Possibility of doing an event with those who correspond back?
- If doing ‘lunches’ (women’s lunch etc..) might be an idea to visit the International Cafe.

EVENTS:
- Idea to organise meetings with local Manchester LGBTQ Youth Groups
- Ask organisers of such grounds if representitives of the society can meet with them and their members (informally)
- CRB Checks required?

- There are several events the Society doesn’t want, or cannot officially endorce so we reccomend members post ‘event’ details on the relevent thread on the discussion forums on the facebook group.
- Co-chairs to link this events thread in every weekly email (even if just as a footnote)
- Drop-ins to be advertised in weekly email, but instead of posting them all, just one link to all the drop-ins occuring that week. (including a link to the faceboook events, if applicable.

- Email Training Session:
- Listening training, always a good idea for committee members to undertake. Contact Jennie if interested)

- Newcastle, Northumbria and Durham have booked event to come down to Manchester. (invite Liverpool too?) on 27th November.
- Each society can do their own thing, but aim to meet up laer on in the evening at Essentials, which will be FREE before 1am (with a student card)

- Suggested that weekly events should be a priority agenda item each week. Consensus reached.

- Society recieved a letter from Manchester City Council regarding a memorial service honouring Alan Turing.
- This to be publicised in evens facebook thread.

- World AIDS Day:
- Tuesday 1st December, there is a vigil at 8pm outside University Place (Oxford Rd)
- Documentary (HIV & Me – with Stephen Fry) showing after vigil at 9pm in MR1, UMSU.
- On Wed 2nd, there will be a club night ‘Cool Runnings’ (with money raised going to two AIDS charities, one LGBT, one not)
- Club Night to be held at the Corner (see here for website: http://www.cornercollective.co.uk/index.php)

FUNDING:
- Our lost Money has been found! £1269, but the Union believes we owe them £175, but Emma is to argue with them regarding this.

Urgent: Committee members with lists to type up names, so can get funding for events. Urgently. Quickly. Do it.

- Selling tickets to Winter Ball to be big priority.
- Top of weekly email
- Take to events and plug them there
- Do shout-outs at events, (lectures?)
-Anyone interested in selling tickets to go to a meeting on Wed 25th. Details to follow.

OTHER BUSINESS:
-Jonty (LGBT Council Rep – Open Place) has yet to stand down formally, until he does so can’t have by-election to fill vacency.
- Committee stressed their preference for Chair Of Council, Masrk Dunwell, to hold a by-election.

- Annual General Meeting to be discussed next week.
- Along with continuing discussion about Committee reform.