From here on in, all minutes will be posted as they’re published by the committee in individual posts. This post simply aggregates the minutes from the first few meetings.

1st meeting – Tuesday 13th oct

Present:
General members (both)
Co-chair
Co-Chair (Women’s Place)
Publicity Officer
Secretary
Events Officer (both reps)
Trans rep
Webmaster
Disabled rep
Treasurer
Black and Minority Ethnic Rep
Post-grad and Mature rep (both)
UMSU LGBT Sec (Women’s Place)
UMSU LGBT Sec (Open Place)
Victoria Sponge x2

Apologies:
Bisexual rep
Library and Safe Space Coordinator (both)

Began with introductions.
In order to ensure smooth meeting decisions were taken regarding decision making procedures.
- Voted FOR revolving Chair at meetings
- Voted FOR the use of consensus decision making
- 3/4 weeks time it was agreed the above decisions should be re-visited to ensure committee is working well.

With regards to allowing non-committee members to attend meetings committee decided:
- Committee meetings should be open to all students
- If private meetings are required committee should advertise the meeting as committee only in advance. This can occur after an open committee meeting if committee agrees and asks non-committee members to leave.
- Non-Committee members although entitled to be present at committee meetings, are not entitled to vote.
- Committee can open voting to all members if such an open meeting is called. This may occur for particularly important issues, that committee may think isn’t within their jurisdiction to decide or one in which the whole society may have an interest)

Moved on to discuss when and where meetings should be held:
- Provisional consensus taken on having meetings once a week.
- The date of committee meetings should alternate every other week, to ensure maximum turnout of committee members.
- Days and times of the two sets of meetings to be decided at next meeting. Members are asked to contact the Co-Chair (Women’s Place) regarding their most suitable time and date.
- Consensus was taken only on the assumption that all members are able to commit to at least one of the two alternating days of committee meetings. If this isn’t the case consensus was not reached as all committee members should have the opportunity to attend meetings.

Next meeting: Advice Centre, Wednesday 21st October, 7pm onwards.

Emails:
- It was decided that the Co-Chairs should deal with email correspondence. Co-Chairs are reminded to keep in mind the role of reps when dealing with any query that may be within their remit. (A trans student may feel more secure being in contact with the Traps rep for example)
- Consensus on having a weekly email sent out to society members to reduce spam.
- Co-Chairs to deal with weekly emails (provisionally)
- Memebrs wanting something in email are to contact Co-Chairs.
- Next meeting to decide set day of weekly email send out.

Website:
- Minutes to be put on website each week
- Confidential information within minutes (including names, personal information and such) to be omitted.
- Campaigns and Welfare Page to be added to website
- Addition of other pages to by handled by the Reps.
- Lesbian page to be handled by Co-Chair (Women’s Place)
- Gay page to be handled by Events Officer (P.S)
- Queer page to be dealt with by Secretary. (In putting with policy of Queer inclusivity)
- Rep pages to contain names and photos of the elected Reps to allow members some familiarity with committee.
- Also suggested Reps should give some extended information about themselves on their pages. Maybe humorous anecdote or random fact?
- Reps are not obliged to put any personal details or a photograph of themselves on their page.

Facebook:
- Discussion thread to be established on facebook group to discuss agenda items for each weekly meeting.
- Facebook group to be moderated
- Events posted on the wall to be deleted, but copied into specified ‘Events’ thread.
- Posts that are deemed to be offensive should be deleted. A message should then be sent to poster explaining why their post was deleted and urging them to rephrase their comment in a more considerate form.

Any Other Business:
Reminder of upcoming event on Thursday 22nd October. ‘Rainbow Quiz Night’, 7:30pm, Oxford Pub (on Oxford Road).
- Discussed asking for a £1 entry fee to be allocated as prize money for winning team.
- Members of committee volunteered to head teams. Teams to be colour coded with colours of the rainbow.
- Events Officer (E.E) to see about getting winning team dicsount/free entry into a club in the Villiage.
- Details to be finalised at next meeting.

-Committee to plan event (meal seems popular suggestion) for themselves for ice-breaking, bonding and fun times. Variety of venues suggested. Decision to be made in future meetings.

***Minutes of (short) LGBT Welfare Collective Meeting***

25th-30th November is Domestic Violence Awareness Week.
LGBT to work with White Ribbon Campaign and Broken Rainbow.

- To publicise awareness of domestic violence, some events were suggested:
- Short play concerning LGBT domestic volence in the Union bar
- Discounted ‘White’ drinks in the Union bar (to advertise White Ribbon Campaign)
- Stickers on discounted drinks with statistics regarding domestic violence (affecting LGBT and exclusive heterosexual individuals)
- Bar staff asked to explain why drinks and discounted and to ask buyers if they would consider paying the normal price of their drink, witht he difference going to charity.
- Proceeds raised in this way go 50/50 to the Broken Rainbow and White Ribbon Charities.
- White Ribbons (available from the Womens Officer) can be sold to further raise money.

2nd Meeting – 26 October

1. Winter ball

Societies accounts:
- Handover not yet happened
- We have £250 in the account at the moment
- there’s another ~£300 from the fresher’s party that is currently AWOL
- corporate sponsorship by e.g. PWC might be very useful

Ball:
- theme will be masquerade ball
- requires non-refundable deposit of £300
- two choices are sacha’s or Britannia (to be decided which one by the 4th)
- Britannia require bouncers (which they provide at £15 per bouncer per hour)
- sit-down meal cheaper than buffet
- will start at 8pm
- ticket cost is around £21.50
- prices decided on were £23 or £27 after 13 November

Fundraising planned:
- slave auction for the week after reading week
- raffle at the slave auction
- volunteers needed for that
- pub golf, with score sheets that cost money

Actions:
- Eyo to send out links to the hotels so people can decide which they’d like
- Eyo to find out the final date for giving the venue numbers
- Jack to look at corporate sponsorship
- Pete is to plan the slave auction
- John to sort out ticket office selling

2. Accessibility

Alasdair raised concerns about the accessibility of events, including the forthcoming Chinese meal.

- Eyo to check tomorrow on accessibility of Chinese
- Alasdair to write an accessibility checklist for event venues

3. Library and Safe Space

- will be holding training on the two Wednesdays after reading week
- committee asked to attend at least one of them
- online form will be sent round in society-wide message so people can sign up to do regular hours
- would like reps who hold office hours to hold them as long as they can

3rd Meeting – 2nd Nov
Minutes get a bit patchy toward the end because I got a headache. Apologies.

1. Jonty
Jonty is not in university this year, will not be on council.
We could have an open place rep that doesn’t sit on council but helps Emma with welfare side
People can however just turn up to council meetings

Action: message out to the society explaining that we don’t have an open place LGBT sec and whether anyone would like to take on the role but not have a council vote.
Email should wait until after council.

2. Winter ball

- venue: Britannia
- £300 deposit needed

- don’t *have* to pay for security
- but we should look into having someone there anyway
- price in full needs to be paid two weeks before the ball

There was choice of 5 different dates:
- monday 7
- wednesday 9
- monday 14
- tuesday 15
- wednesday 16

Wednesday 9 November was chosen.
November 25 as new cut-off date for expensive tickets.

If we want to change price at the Union box office, we have to take new tickets with price printed on.
Paypal fees for website fees:
- 98p surcharge for £23 tickets
- £1.12 surcharge for £27 tickets

actions:
- mark to send out message about ball
- eyo to go tomorrow to book the date
- andi to talk to jacques about ticket sales & dietary requirements

3. Trans resource and empowerment centre

event this saturday, LGF 11am-4pm
not affiliated with the LGF
trans resource and empowerment centre opening day
all kinds of workshops happening

actions:
- frankie to make facebook event for it
- emma to email benji about setting up welfare stall there
- john/mark to send out email w/ trans resource centre

4. Finance

money from fresher’s party (£1100) went to the nightsafe, and it’s now supposedly gone into account
but not in the account documents yet
brad to get statements so we can argue with union about where it’s gone
doesn’t appear to be in welfare and campaigns budget

5. Slave auction

- Nothing to auction as yet
- Holding in paddy’s lounge, north campus

actions:
- email needs sending out about getting people to volunteer stuff for it

6. NUS elections and by-elections

long winding discussion, ended up voting on various points

policy decided:
- for each election, write email to encourage people to vote and mention that some LGBT people are running (7 for – 6 against – 1 abstain)
- we include only committee (7 for), but not non-committee members too (3 for), with 3 abstentions
- we include former committee members (6 for – 3 against – 4 abstained)
- we include a line about other people running but you have to check yourself

actions:
- john/mark to send out email of candidates (which are: ste, robbie, sarah)

7. Email lists

Please send typed-up email lists to Sam!

8. world aids day meeting

Will be a vigil on the Tuesday 1st and club night 2nd — could be week’s event

4th Meeting - 9th November

Present: Post grad rep (R.M), Events (P.S), Secretary, Webmaster, Publicity, Co-chair (both), Council rep (women’s place), Disabled rep, Trans rep, General member (both), Bisexual rep, Library and Safe Space Coordinator (both).

Agenda Items:

* No event this week, due to pub cancellation, so Co-Chair (Open Place) suggested as there is no event, we should make the event for this Sunday at Parlour (new bar near the village). Free tea, cakes and film.
- Facebook event needs to be made and event publicised.
- Accessability issues to be investigated.

* Tickets for Winter Ball on sale NOW!
- Available from box office.
- Webmaster to make sure opportunity is available for them to be sold online
- Co-Chair (Open Place) to ensure tickets get t ticket office as soon as possible.

*Finance
- Still chasing up where money has gone from our society account.
- Possibility of applying for money from the LGF fund
- The fund application to be discussed next week, after an discussion on facebook.

*Queer drop-in
- Queer to include ‘questioning’
- General Member (R.F.) and Secretary to organise.

*Slave Auction (Tues 17th)
- Need Volunteers(!)
- Need prizes for raffle

*Pub-Crawl (Tues 24th)
- Golf themed
- Score cards (offering discounted drinks obtained)
- Score cards to be sold for £2/3
- Non-Alcoholic score cards to be sought after too
- Venues to visit: Union bar (South campus), Footage, Joshua Brooks, Mantos, Cunch, Spirit (or View?), Baa Bar, Thompsons Arms and finishing at Poptastic.

*Email
- Weekly email will now be sent out on a monday rather than a Sunday (this ensures current weeks events and the following weeks events can be publicised)

* Proposal for joint event with Salford Uni LGBT
- Maybe Man Met too
- Invite them to Worlds AIDS day in the short term
- Hopes of organising a joint event in the longer term.

* Annual Transgender vigil
- To honour the memory of all those trans people killed by violence every year and to affirm our resolve to report transphobic crime.
- To be held in Sackville Gardens, 3:30pm, 22nd November.
- Hope to hold a trans-related film in the week leading up te the vigil.

* Resignation of LGBT rep on council (Open Place)
- Need a replacement, even if they’re technically unable to sit on council
- Plans to hold election, before pub crawl (24th november)
- Room to be booked for election

*Point made that if individuals can’t make meetings they should send apologies. In any way they can. Appeciation to those who did so.

* Assasin
- Fun game where the aim is to kill (metaphor alert!) your target and avoid being killed yourself!
- Event here: http://www.facebook.com/home.php?ref=home#/event.php?eid=217794916112&ref=ts
- Suggestion t ask for donation for event (£1/2). With 10-20% of the prize money going to winner.

*Reminder than minutes to be put on website

*Ideas for upcoming events:
- Days out: Edale, Howarth, Buxton
- Alton Towers trip
- Blackpool Pleasure Beach trip
- Chester Zoo
- Mini-golf /Bowling /lazorquest in Trafford Centre
- Legoland trip
- Bring a ’straight-mate’ night
- GAYniversity Challenge
- Harry Potter Musical production
- Easter Egg Hunt/Amazing Challenge
- ‘Gays Got Talent’ event (Some of the money to go to Queer Arts project)
- Social Event in collaboration with other uni’s (Liverpool, Leeds and/or Birmingham suggested)
- Trip to go see Alice in Wonderland when it’s released (5th March)

*Next meeting to discuss Society/Committee reform.